As of 2015 over 90 research funders will require research outcomes to be submitted to them as part of the terms and conditions of the awarded research grant. Previously, different systems may have been used to record this information but now there is one central system – Researchfish. Researchfish is an online portal that researchers can use to record their research outcomes and submit them to their funder.
How do you know if you need to use Researchfish?
If you have funding from any of the 7 RCUK’s research councils (AHRC, BBSRC, EPSRC, ESRC, MRC, NERC, STFC) you will need to record your research outcomes via Researchfish and submit them to your funder. There are also 90 other public and charity funders that also use Researchfish to collect research outcomes. A full list of funders (as well as Research Institutions) can be found here.
If you have previously submitted your outcomes to your funder via Researchfish, you do not need to do this again but you are encouraged to continue to update your outcomes.
What happens if you don’t record and submit your research outcomes?
In a word – SANCTIONS. All the funders in Researchfish have signed up to the agreement that from 2015 onwards anyone not submitting their outcomes within the advertise submission period will face sanctions. This could mean payment on your grant could be stopped and the funder may not accept any further applications from you. Only the Principal Investigator on the grant has to record and submit outcomes.
What do you have to record?
There are common set questions regarding publication, impact and engagement etc. which you can record against your award. You may also have funder specific questions to answer, for example if your grant has a medical or ethical element to it.
When do you have to record your research outcomes?
You can add your research outcomes to your Researchfish profile and award at anytime – 24 hours a day, 365 days a year BUT you can only submit those outcomes via Researchfish to your funder during a submission period. Submission periods are set by the funder, you can submit your outcomes and resubmitted them anytime within that submission period.
When do you need to submit your research outcomes?
You will receive an email from RKE to notify you of when you should submit your outcomes.
Once you have recorded your outcomes you can submit them to your funder during the funder’s submission period. There are currently no submission periods set. Last year all RCUK grants had the submission period – 16 October 2014 to 13 November 2014, so we are expecting a similar time period this year. You can check when your submission period is by either logging into your Researchfish account and checking against your funder or logging into the Researchfish page of the RKE Intranet (under the heading Submit).
What happens if your research grant has only just been awarded and you have no outcomes yet to report?
Even if your research grant has only recently been rewarded you will still be expected to submit something, even if that is a blank ‘nil submission’. Details of how to do this as well as the general submission process are all on the RKE Intranet.
How to guides and further information
Introductory Video – For anyone new to Researchfish we recommend that they watch the introductory video here which goes through all the steps of activating your account, adding outcomes and submitting your outcomes to your funder.
Please log onto the RKE Intranet for the MMU guide to Researchfish including crib sheets on:
How to add research outcomes
Submit your outcomes
Submit a nil submission
Common set questions
If you need any help with Researchfish there is a live chat function within the Researchfish pages but you can also contact the RKE Office if you are having any issues or anything you would like to clarify – please email firstname.lastname@example.org
Quick guide to research management systems within MMU
We are currently looking into interoperability between the various systems used in research management; to make the most efficient use of the systems, to reduce the amount of duplication of inputting information as well as duplication of records.
Brief explanations of the various systems currently used are below:
Researchfish –used to research record outcomes and submit them to funders (all RCUK funders as well as others).
Symplectic – used to record and ‘harvest’ from internet publications, articles etc by using your name and search details (used by all faculties apart from Business and Law)
Digital Measures – Business and Law’s version of Symplectic (see above) in use until 2016.
E-space – MMU’s open Access repository, e-space collects the work of MMU researchers and makes it freely available on the Web.